Digital Transformation is not easy, but sometimes business overlook some basic signs that the transformational work being done on one side of the business, is not being adopted by another side in the business. These are 3 basic examples of what to watch out for when trying to drive digital adoption.
Sign 1 – Printing and Paper
Sometimes organisational habits play a large part in the way that business manage their expenses and capital expenditure, especially in IT. For example, your business may annually spend half a million to a million dollars in printing, this includes maintenance of the equipment, technology refresh, paper, safe disposal etc. Sometimes this figure goes in the budget unchanged every year because it’s justified and historically it has been an organizational necessity.
In my perspective printing and paper is on the opposing side of digital transformation, but what I am not saying is that print media is obsolete, just yet. Until we can have universal media delivery, like a mobile smart device for everyone, then paper still has a place today. To focus back to your organization, how critical is spending all those dollars on printing? Can those funds be better utilized in transforming your organization to a digital centric workplace?
Sign 2 – Fax machines.
Need I say more? Unfortunately, some habits are hard to break, and organizations are still promoting faxing like it was a mission critical solution for their business. This technology had a place in our digital development, it was the means to circumvent the postal system and allow for the delivery of print media from point a to point b.
Is it safe to say that this is what email was meant to replace? Then why do some organizations rely on faxing as well as email? Now for a time there, some companies found a solution that would convert faxes to email. This was a great opportunity to do away with the large amounts of fax machines in the office, as you may remember, most fax machines could only accept one fax at a time. But this solution did not address the issue which was the reliance on faxes. If you are still relying on fax machines or fitting your offices with multifunction devices that have fax machines in them, it’s your responsibility to educate your customers on digital transformation, it’s a win for you and them.
Sign 3 – On premise servers.
Do you remember the days when your server room reflected the success of your company? The bigger the server room the more business you were supposedly doing. In those day we hadn’t achieved the level of miniaturisation like we have today, that allows for a significantly smaller IT footprint. Now for some reason, hard disk drives have remained the same size for quite some time, and this means that storing data on premise affordably still requires a large footprint. Not only does it require space, but air conditioning, fire risk management, data protection, and human resources to keep the servers running.
I know most of you have heard of on the cloud data storage. I, like many in the past I was sceptical of the promise of hosting your data on the internet was making. It went against all the reasons why you built the best and most secure server room in world. In the last ten to fifteen years, cloud technology, software as a service and the proliferation of a fast world wide web have enabled a secure, fast, and reliable on-the-cloud solutions for data management. Not only has it revolutionised the way business manage their data, but it’s cheaper and more efficient to run.
If you have any questions regarding how to modernise your business and bolster your digital transformation plans, then make an appointment and talk to us at STRONGFORT, We are here to help you on your journey, and I hope to be working with you very soon.